ALPINE MOUNTAIN DAYS

We are looking forward to seeing our returning vendors and meeting our new ones. Every year brings expectations of a fun and successful event for all participants. This will be a challenging year as we move back into the Town of Alpine so please bear with us as we will all have to navigate this new set-up together! We will have a limited number of indoor spaces available. It will fill on a first-come, first-served basis so please indicate if you would like to have an inside booth. However, depending on demand, an indoor booth space cannot be guaranteed.

Please take a moment to familiarize yourself with Alpine Mountain Days Vendor Rules and Regulations listed below.

REGISTRATION AND INFORMATION REQUIRED ON APPLICATIONS:

Although it would be ideal for you to be the only vendor selling the items or type of items you bring to Mountain Days, please understand there very likely will be some overlap, whether it be handmade crafts or food. We will make every attempt to control this situation by requiring EVERYONE to complete an application listing and describing ALL of your craft, commercial, or food items, as well as your SPACE AND ELECTRICITY REQUIREMENTS. We reserve the right to ask that you not sell things we consider unsafe or inappropriate.

If you are planning to use a credit card through PAY-PAL or by phone with the Town of Alpine to pay for your space, please copy and paste the print-out application into an e-mail to Alpine Mountain Days BEFORE you sign up on PAY-PAL. This will be especially important if you are registering within 3 weeks of the event. If we already have as many booths handling the same items you sell as we think reasonable for this year's event, we may have to ask you not to sell those items or to register earlier for next year's Mountain Days. ALL registrants MUST either copy & paste the application into an e-mail (prior to registration with Pay-Pal) OR print and mail the application with a check to ALPINE MOUNTAIN DAYS (memo: VENDOR AP), PO Box 3205, Alpine, WY 83128. Your registration is not complete until you submit your application.

*ATTENTION PAY-PAL REGISTRANTS: please make sure you use the same e-mail address and business &/or contact name in your e-mail with the application so there will be no confusion matching your application to your registration. You do not have to have a Pay-Pal account to use Pay-Pal. However, secure Visa, MasterCard, Discover and American Express credit card transactions are accepted and processed for Mountain Days through Pay-Pal.

Again, please submit with your application a COMPLETE LIST OF ITEMS you intend to sell at your booth. We are encouraging our vendors to sell handmade goods. THE NUMBER OF COMMERCIAL VENDORS WILL BE LIMITED. If you are new to the event or will be selling items you haven't sold in the past, we are also requesting you submit pictures representative of your crafts, artwork, and commercial items.

NEW THIS YEAR: The Town of Alpine is sponsoring this year's event. Vendors who prefer not to use PAY-PAL or to use the internet to pay for your space with your credit card can call the Town offices at 307-654-7757 and give your credit card information to Pam over the phone. Please supply all your contact information so that we can connect your payment to your application. And don't forget to mail or email your application!

RULES FOR SET-UP:

A limited number of Arts & Crafts and Commercial spaces do allow room for your motor home or trailer only if it is essential to your sales. These very limited trailer spaces must be reserved by May 15, 2012. Vendors will NOT be allowed to set up onsite BEFORE the THURSDAY prior to the event. If you have done so in the past, please understand that you will no longer be able to do so. We are unable to allow exceptions. If you arrive early or if your RV is not needed for your booth, please make arrangements to rent a campsite (see ACCOMMODATIONS page). Trailers set up on site will be dry camp only; no water or sewer hook-ups are available.

Trailer/campers & vendor tents: Booth fees are based on a 10x10 space. If you sell from your trailer or camper, the cost for your booth is figured according to the size of your trailer/camper. If the unit is 30 feet long, you will be charged for THREE 10x10 spaces at $120 per space, totaling $360. If your tent is 10x20, you will be charged $240.

There will be a limited number of booth spaces (15-18) inside the Alpine Civic Center. If you would prefer to set up your 10x10 booth inside, please let us know. Spaces will be reserved on a first-come, first-served basis.

All reserved spots will be pre-assigned on the basis of earliest registrations &/or arrival time getting the best locations. we reserve the right to assign your booth to a different spot if you arrive late and would create hardship on volunteers or other vendors already situated. vendors will NOT BE ALLOWED TO use in-ground stakes on the grassy lawn OF MARGE GROVER MEMORIAL PARK. Concrete blocks will be available to purchase at a nominal fee; sandbags or water tubes will also be allowed.

There will be NO tent camping within the vendor area. The Indian Village/Pioneer Village participants will be set up in a separate field area where they will be allowed to set up their lodges (authentic 1800's only). Mountain men will be allowed to "dry camp" at their trader space. Please visit the PIONEER VILLAGE page for info and policies regarding traders.

Vendors are asked to send by mail or email pictures of the items you intend to sell if you are new to the event or planning to bring items different from what you've sold in the past. Items can be grouped in one photo as long as they can be seen clearly.

ELECTRICAL CONNECTIONS: Artists, crafters, and commercial vendors who require electrical hook-ups will be charged an additional $20 (FOOD VENDORS SEE BELOW). However, you will NOT be allowed to use your hook-up to run your camper, trailer, or personal items not needed for your booth during the day.

ALL BOOTHS MUST BE READY FOR BUSINESS AT 10AM FRIDAY, JUNE 22nd. Please note that LATE ARRIVALS will be assigned booth sites that are available and not necessarily your pre-assigned site.

FOOD VENDORS:

We require a picture of your food booth and your complete menu with your application. Please notify us of any changes you make to your menu before the event to help us avoid duplications of food items.

Registration fees for food vendors are as follows: $180 per 10x10 space; $300 per 10x20 space; $420 per 10x30 space. Fees include electrical hook-up.

LATE REGISTRATION POLICY:

Each application for a 10x10 space received after June 1, 2012, will be charged a late registration fee of $30. If your booth requires a 10x30 space, you will be charged $30 for each 10x10 space, totaling an additional $90. The fee for late registration that is not included in payment prior to the event will be collected onsite when you arrive.

REFUND POLICY:

Cancellation of a booth reservation which is received on or before May 24, 2012, will receive a full refund minus a $15 processing fee. Cancellation of a booth reservation which is received after May 24, 2012, and by June 11, will receive 50% of the registration fee minus a $15 processing fee. No refund after June 11, 2012.

Questions? Call Pam at the Town of Alpine at 307-654-7757 or Kathy at 307-654-7710, or e-mail Alpine Mountain Days. We would like to have YOU as part of our annual MOUNTAIN DAYS Celebration! For written confirmation, please send S.A.S.E. or S.A.S. postcard. Mail Applications and checks payable to: Alpine Mountain Days, P.O. Box 3205, Alpine, WY 83128.

REMINDER TO ON-LINE REGISTRANTS USING CREDIT CARDS OR PAY-PAL: PLEASE E-MAIL (to Alpine Mountain Days) OR MAIL APPLICATIONS (to Alpine Mountain Days, P.O. Box 3205, Alpine, WY 83128) WITH COMPLETE DESCRIPTIONS OF ALL ITEMS YOU WISH TO SELL BEFORE YOU REGISTER WITH PAY-PAL (see REGISTRATION AND INFORMATION REQUIRED ON APPLICATIONS above).

Please note: Wyoming sales tax forms will be available at check-in. Forms are needed for all vendors who do not have a Wyoming sales tax number. This is a requirement of the State of Wyoming Department of Revenue and Taxation.

We look forward to seeing YOU at this year's Annual Mountain Days!